Media Application

This is not for the general public. The public is welcome to bring personal cameras in to the events. This is for accredited media professionals who intend to publish written or digital medium, and who need access to trackside media photo areas.
Submission of this form DOES NOT guarantee the issuance of a credential. All applications will be reviewed and applicants will be notified of application status 10-14 days prior to the event. You will be required to attend a safety briefing before a trackside vest will be issued. SXS Sports Racing reserves the right to deny or revoke credentials at any time.

Step 1 of 4

MEDIA REQUIREMENTS

Royalty free copies of electronic media and/or digital photography must be made available to SXSS within 15 days of the covered event if requested. This footage and digital photography may be used as part of advertising and/or publicity campaigns. Failure to supply usable high quality media as outlined below will result in media outlet being banned from further SXSS events.

Requirements:

Digital Video:
Videographers must agree to only release race highlights. Any footage released must include the SXSS logo and show the url SXSSportsRacing.com in the credits. Web clips must include SXS Sports in the title or use of the logo and in the key words – this includes social media. SXSS has the right to request footage for our use if needed.

Photographers:
SXSS has the right to choose up to 5 shots from the 2019 season to use in advertising or promotional material.

Web Site Owners:
Free banner ad with link to SXSS Print Media: Copies of coverage submitted within 7 days of print date.

Any requested still photos or video footage must be put on a disk and mailed to SXS Sports headquarters or uploaded to the SXS Sports FTP site (web address available upon request)

Print Media and website owners must submit materials to info@SXSSportsRacing.com . Media Contact: Courtney@SXSSportsRacing.com.
2020 MEDIA ACCESS POLICIES*
I agree to the privacy policy.
Thank you for your interest in SXS Sports, LLC (SXSS). Our goal is to make your job covering our events as easy and safe as possible. The following regulations apply:
Media credentials are issued free of charge to working media from recognized news outlets and those on assignment from race teams and series sponsors.
Credential applications must be submitted no later than 14 days prior to an event. Submitting an application does not guarantee a credential will be issued. Credentials will not be issued to anyone under 18 years of age.
All credentials are non-transferable. Any unauthorized use will subject the bearer to removal from the premises and confiscation of the credential. Failure to follow the regulations set forth in this document will also be grounds for loss of credentials and removal from the premises and may result in legal action at the sole discretion of SXSS staff.
SXSS reserves the right to deny or revoke the credentials of anyone in our opinion, has a purpose other than covering events as working media. Any credential holder found to be acting in an unsafe or unprofessional manner will have credentials revoked and be asked to leave immediately.
REDEEMING CREDENTIALS:
Once your request is approved, you will receive a confirmation notice by email containing details regarding track directions, registration location and hours and mandatory safety briefing times. You must check in at the Racer/Vendor/Media registration trailer and present a photo ID to pick up your credential/wristband to gain access as a media professional.
Media vests for those with trackside access will be issued at the morning safety briefing. SXSS reserves the right to charge a refundable deposit on all media vests and credentials. ***A Fee of $100 will be charged for any vest that is not returned. A credit card authorization will be requested upon check-in for this fee.***
Anyone with trackside access MUST ATTEND THE SAFETY BRIEFING. There will be one briefing before qualifying/racing begins on the first day. If you wish to shoot practice on the day before racing please contact us to coordinate a safety briefing. Please plan to attend one of these or you will not be able to gain trackside access – there will be no exceptions.
PROPER ATTIRE/CONDUCT
Long pants and shoes with closed heels and toes are required for access to hot pits and on-track areas. Shorts are allowed only in areas that are protected by catch fence.
Photographers/Videographers must wear their issued media vest and credential at all times.
AIRSPACE ABOVE ALL SXSS EVENTS IS LIMITED TO USE BY SXSS OR EMERGENCY PERSONNEL ONLY. NO MEMBER OF THE MEDIA MAY SHOOT PHOTO/VIDEO FROM ANY AIRCRAFT, INCLUDING UN-MANNED DRONES. IF ANY MEMBER OF THE MEDIA OR THEIR AFFILIATES ARE FOUND TO BE OPERATING AN UN-MANNED DRONE OR OTHER AIRCRAFT, THAT MEDIA MEMBER'S CREDENTIALS, AS WELL AS THE MEDIA OUTLET THEY WORK FOR, WILL BE REVOKED IMMEDIATELY AND PERMANENTLY.

Please respect that our race tracks are professional working environments for other media members, drivers and officials. Professional behavior and courtesy is expected at all times. You may not interfere with, or impede any spectators, drivers, officials, other media personnel, the taping of the event, or the conduct of the event.
Media professionals will only be allowed in designated media zones around the race track. These zones will be discussed in the safety briefing.
Racing can be dangerous. Media professionals must remain aware of their surroundings and obey all directives given by track officials. Never turn your back to the racing vehicles.
Photographers/Videographers must stay behind the retaining wall/k-rail and catch fence at all times. Leaning against or over the wall/k-rail is prohibited. Cameras and equipment should not be mounted on or placed against the wall/k-rail or catch fence.
In the event of an accident, please refrain from shooting so as not to get in the way of technical staff and safety crew.
MEDIA REQUIREMENTS
Royalty free copies of electronic media and/or digital photography must be made available to SXSS within 15 days of the covered event if requested. This footage and digital photography may be used as part of advertising and/or publicity campaigns. Failure to supply usable high quality media as outlined below will result in media outlet being banned from further SXSS events.
Requirements:
Digital Video: Videographers must agree to only release race highlights. Any footage released must include the SXSS logo and show the url SXSSportsRacing.com in the credits. Web clips must include SXS Sports in the title or use of the logo and in the key words – this includes social media. SXSS has the right to request footage for our use if needed.
Photographers: SXSS has the right to choose up to 5 shots from the 2020 season to use in advertising or promotional material.
Web Site Owners: Free banner ad with link to SXSS
Print Media: Copies of coverage submitted within 7 days of print date.
Any requested still photos or video footage must be put on a disk and mailed to SXS Sports headquarters or uploaded to the SXS Sports FTP site (web address available upon request)
Print Media and website owners must submit materials to info@SXSSportsRacing.com .
Media Contact: Courtney@SXSSportsRacing.com.
Please sign and return the Media Policies Acknowledgment on the following page to confirm you have read and understand the above policies.

MEDIA POLICIES ACKNOWLEDGMENT
By checking the box below, I agree to abide by the terms of the SXS Sports (SXSS) Media Policies. I am accepting the grant of unlimited license by SXSS to enter racing venues for the purpose of shooting photographs, video, or writing articles related to the SXS Sports Series. I understand that SXS Sports is not responsible for loss or damage of any equipment. I also understand that these Media Policies are subject to change and agree to check in daily at the event for any policy changes or modifications for which I will be required to comply with.

Are you a Videographer?*

Yes

No
Videographer ONLY*
I agree to the privacy policy.
VIDEOGRAPHERS ONLY: I am a videographer who has been allowed track access for the purpose of shooting footage for team use, sponsor use, DVD use or to release highlights on a website. I agree not to release anything more than highlights to the public.

Waiver of Liability, Assumption of Risk and Indemnity Agreement*
I agree to the privacy policy.
WAIVER
PLEASE READ THE FOLLOWING WAIVER CAREFULLY. IT INCLUDES APPLICANT'S AFFIRMATION AND AGREEMENT, RELEASES OF LIABILITY AND WAIVER OF LEGAL RIGHTS, AND DEPRIVES YOU OF THE ABILITY TO BRING SUIT ON CERTAIN PARTIES. BY AGREEING ELECTRONICALLY, YOU ACKNOWLEDGE THAT YOU HAVE BOTH READ AND UNDERSTAND ALL TEXT PRESENTED TO YOU IN THIS FORM:
RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK AND INDEMNITY AGREEMENT
This release and waiver shall apply to any and all SXS Sports, LLC events or activities ("EVENT(S)") in which the undersigned participates and/or attends in 2020.
IN CONSIDERATION of being permitted to compete, officiate, observe, work for or participate in any way in the EVENT(S) or being permitted to enter for any purpose any RESTRICTED AREA (defined at the tech area, hot pit area, track area, spotter area, competition area, staging area, and any other area within the barriers, fences and/or structures separating the general public from racing activities), EACH OF THE UNDERSIGNED, for himself/herself, his/her personal representatives, heirs, and next of kin
1. Acknowledges, agrees, and represents that he/she has inspected or will inspect immediately upon entering any of such RESTRICTED AREAS, and will continuously thereafter, inspect the RESTRICTED AREAS which he/she enters, and he/she further agrees and warrants that, if at any time, he/she is in or about the RESTRICTED AREAS and he/she feels anything to be unsafe, he/she will immediately advise the officials of such and, if necessary, will leave the RESTRICTED AREAS and/or refuse to participate further in the EVENT(S) and
2. HEREBY RELEASES, WAIVES, DISCHARGES AND COVENANTS NOT TO SUE the promoters, participants, racing associations, sanctioning organizations or any subdivision thereof, track operators, track owners, officials, competition vehicle owners, drivers, pit crews, rescue personnel, persons in any RESTRICTED AREA, promoters, sponsors, advertisers, owners and lessees of premises used to conduct the EVENT(S), premises and event inspectors, surveyors, underwriters, consultants and others who give recommendations, directions, or instructions or engage in risk evaluation or loss control activities regarding the premises or EVENT(S) and each of them, their directors, officers, agents, and employees all for the purposes referred to as "Releasees," FROM ALL LIABILITY TO THE UNDERSIGNED, his personal representatives, assigns, heirs, and next of kin FOR ANY AND ALL LOSS OR DAMAGE, AND ANY CLAIM OR DEMANDS THERFOE ON ACCOUNT OF INJURY TO THE PERSON OR PROPERTY OR RESULTING IN DEATH OF THE UNDERSIGNED ARISING OUT OF OR RELATED TO THE EVENT(S), WHETHER CAUSED BY THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE and
3. HEREBY AGREES TO INDEMNIFY AND SAVE AND HOLD HARMLESS THE Releasees and each of them FROM ANY LOSS, LIABILITY, DAMAGE, OR COST they may incur arising out of or related to the UNDERSIGNED'S INJURY OR DEATH, WHETHER CAUSED BY THE NEGLIGENCE OF THE RELEASEES OR OTHERWISE and
4. HEREBY ASSUMES FULL RESPONSIBILITY FOR ANY RISK OF BODILY INJURY, DEATH OR PROPERTY DAMAGE arising out of or related to the EVENT(S) WHETHER CAUSED BY THE negligence of Releasees OR OTHERWISE and
5. HEREBY acknowledges that THE ACTIVITIES OF THE EVENT(S) ARE VERY DANGEROUS and involve the risk of serious injury and/or death and/or property damage and that INJURIES RECEIVED MAY BE COMPOUNDED OR INCREASED BY NEGLIGENT RESCUE OPERATIONS OR PROCEDURES OF THE RELEASEES and
6. HEREBY agrees that this Release and Waiver of Liability, Assumption of Risk and Indemnity Agreement extends to all acts of negligence by the Releasees, INCLUDING NEGLIGENT RESCUE OPERATIONS and is intended to be as broad and inclusive as is permitted by the laws of the State or Province in which the EVENT(S) is/are conducted and that if any portion thereof is held invalid, it is agreed that the balance shall, notwithstanding continue in full legal force and effect.
Please check the box below acknowledging that you have read and understand the Waiver of Liability, Assumption of Risk and Indemnity Agreement above: *

I have read, understand and agree to the waiver above.

I UNDERSTAND THAT BY ELECTRONICALLY SIGNING BELOW I AM GIVING UP SUBSTANTIAL RIGHTS. I AM ELECTRONICALLY SIGNING FREELY AND VOLUNTARILY WITHOUT ANY INDUCEMENT, ASSURANCE OR GUARANTEE BEING MADE TO BE AND INTEND MY ELECTRONIC SIGNATURE TO BE A COMPLETE AND UNCONDITIONAL RELEASE OF ALL LIABILITY TO THE GREATEST EXTENT ALLOWED BY LAW. By typing my name below, I assert that I have reviewed and agree to all of the waivers and agreements I have selected above. I also agree that my electronic signature is equivalent to my physical signature (please type your full name for electronic signature below).

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MEDIA REQUIREMENTS

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